14 Event Management Software for the next Business Campaign

Life is just a series of events, isn’t it?

However, there is no rule that says all events have to take place in-person in crowded venues. Recently, more and more events are being held online.

So, are you looking for someone to coordinate your next business conference? Take advantage of great event management software.

A well-designed event management software package has a huge impact on the success of your event. It helps you plan, set up, and run your conference like a pro. Use this event management tool to send invitations, follow up on RSVPs, and arrange speakers.

What is event management software?

Event management software helps event managers manage certain areas of their day-to-day operations. Assist with event planning and execution, including registration, planning, and billing.

Event management apps provide an all-in-one solution, reducing your workload. This platform can manage internal or external events and staff based on the solution you choose. This software also allows you to interact with attendees.

What aspects are involved in planning an event?

Many factors come into play when planning an event.

• Planning and Budgeting – This process is all about budgeting. It is also important to understand the content of the event.
• Venue Selection – Factors such as the size, type, location, and amenities of your event will influence your venue selection.
• Event Marketing – Promoting events and advertisements to a target audience is a part of marketing.
• Volunteer Management – ​​When managing volunteers, it’s important to recruit, train, and schedule them.
• Transportation – The logistics department arranges transportation, lodging, and food services.
• Managing Risk – Risk management involves identifying potential risks and developing mitigation strategies.
• Customer Service – Customer service is about making sure everyone has a good time.

Event management software features for a smooth experience

• Scheduling and customized processes: Event management systems allow you to design and publish online request forms, request approvals, and create custom fields.
• Documents and resources: These management systems have a library of resources and document planners that users can access.
• Mobile access on the go : To make your event management system easy to use, you need a mobile app. We live in an age of technological advancement, so a mobile-friendly event management system is essential.
• Manage and protect data: A secure event solution allows planners to show or hide data based on room, status, event type, and user. Event security must also have access to ensure protocols are followed. Student and faculty data must be securely monitored, frequently backed up, and encrypted.
• Easily track and update events: Track and easily edit events with a simple interface. No need to cancel and rebook to change times, dates, status or service requirements.

Now you understand the requirements for event management software. Let’s take a look at some of the leading event management software.

zoho

Zoho is a cloud-based event management tool that helps you plan, host, register, track, and pay for your conferences. Targeted at businesses of all sizes, from startups to large corporations, the software allows sponsors to create attractive sponsorship packages and manage sponsorship requests. Easy to customize and integrate with other Zoho apps and third-party tools.

Features

• Automated operations optimize productivity and reduce manual labor
• Real-time data analysis and reporting
• Robust data protection mechanisms
• Incorporate other services and applications
• Ability to scale up and down as your business grows

Get started with Zoho with a free plan. Depending on your requirements, you can switch to a paid plan.

Zoho is a user-friendly and intuitive platform that combines team collaboration, project management, and customer service. Attracting business owners is the easiest part of using Zoho Backstage.

Attendance confirmation

RSVPify is a cloud-based event management platform that helps you manage invitations, tickets, guest lists, and attendees. The dashboard allows you to see upcoming events, track registrations, and follow up.

You can also drag guests to specific tables. We offer a white-label solution, allowing businesses to customize their forms with images, logos, themes, and fonts.

QR codes simplify check-in, manage age-restricted events, and protect sensitive information. Users can manage seating charts, including primary and secondary events, and view guest dining preferences from anywhere.

Features

• Streamline your event registration process with flexible registration forms.
• Online ticket sales have never been easier, faster and more convenient
• The easiest, fastest and most customizable way to manage virtual events
• Increase event and brand awareness with powerful customization features
• Create customized and branded save dates, invitations, updates, and reminders

Pricing starts at $19 per month for personal use, and $39 per month for business and profit. Monthly Enterprise plans start at $5,988.

RSVPify is a comprehensive event management tool that helps you plan, manage, and market your events. Event planners and professionals will love the feature-rich, easy-to-use app.

cuvent

Cvent is an event management platform that helps event organizers plan and make their events successful. You can streamline event operations such as registration, ticketing, venue procurement, and promotional activities.

The platform simplifies event logistics, provides an engaging experience for event planners, and makes it easy to measure event success.

Features

• Event planners can use this tool to manage every aspect of their event
• Easily track, record and optimize attendance, engagement and feedback
• You can promote your event in multiple ways to make it more impactful
• There are performance reports, event insights, and 24/7 customer support.
• A mobile-friendly application compatible with Android, iOS and Windows devices

Pricing information is available only after you submit your credentials (quote-based pricing). Includes beginner-level training and setup.

Cvent is suitable for nonprofit organizations and businesses. It’s perfect for big events. Event organizers love it because it has great features at an affordable price. The idea and implementation of data and field management is top notch.

stova

The Stova meeting and event management platform allows companies of all sizes and industries to manage various processes involved in events.

Stova allows users to create webinars, manage and customize sessions, add attendees, and create customizable reports. Stova integrates with several third-party apps and has an API that users can use to integrate with their apps.

Features

• It’s a great way to promote your event, raise awareness and communicate with your audience
• Check-in is easy and secure with STOVA badge check-in and contactless entry
• Connect directly with leads at your event and turn them into sales opportunities with Stova Virtual Booth
• Stova keeps virtual and in-person attendees connected. All your events are managed in one place
• You can also track user journeys and gain detailed insights into key metrics for events.

Stova allows you to customize pricing based on your specific requirements.

Stova’s easy-to-use interface simplifies event planning and coordination. Easily manage your events, collaborate with other team members, and track event performance.

planning pod

Planning Pod is a powerful online event management tool that keeps all your details in one place. There are over 30 easy-to-use tools that your team can use to manage tasks, checklists, calendars, files, surveys, vendors, sponsors, and volunteers. The platform integrates over 30 tools to simplify and streamline the event planning process.

Features

• Create tasks, assign them to your team, and track their progress.
• Schedule your resources efficiently and manage your team’s availability using resource scheduling.
• Syncs with your calendar so you’re always up to date
• Connect your team with integrated messaging, file sharing, and collaboration tools.
• Stay on top of your business with comprehensive reports and analytics

Planning Pod offers basic plans starting at $19 per month.

With an intuitive interface and powerful features, this event management software simplifies planners’ workflows and makes events easier, faster, and more efficient.

event bright

Eventbrite is an online event management system that allows you to plan, market, and manage your events. The software allows users to create, customize, and share events online and manage sales, registrations, and payments related to such events. Additionally, Eventbrite provides robust analytics and reporting tools to track and analyze event performance.

Features

• Simplify the process of creating, managing, and promoting events.
• Eventbrite offers detailed analytics that allow users to track ticket sales and attendance
• Integrated payment processing makes it easy to receive payments and distribute money
• Eventbrite allows users to promote their events through event pages and social media

You can try out the free options provided by Eventbrite. Pricing plans start at 1% + $0.99 for the Essential plan, 2.5% + $1.99 for the Professional plan, and 5% + $4.99 for the Premium plan.

Eventbrite is great for concerts, celebrity performances, seminars, and more. The free plan has few features, but its friendly atmosphere and open API make it even more secure.

Swoogo

Swoogo allows you to create registration forms with unlimited conditions, registrant types, and custom questions. These forms are easy to customize for each event, and can even be duplicated for other events.

Swoogo offers free integrations, a drag-and-drop event site builder, and native analytics. Outbound webhooks and API integrations make it easy to integrate with complex martech stacks. Build your events using Swoogo’s drag-and-drop builder, BYOC (bring your own code), and mobile-friendly backend.

Features

• Add branding to all your registration pages using our drag-and-drop form builder.
• Event information, content, sponsorships, and networking opportunities all in one place
• Swogo Analytics gives you a clear idea of ​​how engaged your audience is and what they are interested in.
• Event marketing made easy with drag and drop (or bring your own HTML)
• Free integrations with HubSpot, Zoom, Pigeonhole, Marketo, Salesforce, and more.

Swoogo has four plans. Pricing starts at $9,800 per year for one plan, $15,000 per year for three plans, $2,400 per year for five plans, and a custom-priced Enterprise plan.

Swoogo event management software simplifies event organization, management, and promotion. We can help event organizers of all sizes, from small businesses to large corporations.

social table

Social Tables lets you choose a venue, plan your event, manage guests, and check in to your event. Free tools allow you to share comprehensive strategies with venues, clients, and partners. Easily manage VIP visits, order specials, and manage seating charts.

Easily interact with social table events using an intuitive user interface. You can let your partner use the system without training. Additionally, all event information is stored in one central location.

Features

• This platform is an easy and fast way to create and manage floor plans.
• Manage checklists and task lists to stay organized
• Identify and develop relationships with other planners and vendors
• Analyze event performance with powerful analytics
• Ticketing platform and software integration possible

There are two plans for event management software to choose from. Free includes 150 participants, 1 account, and real-time collaboration. Professional ($199/month) includes 250 participants, email support, and 2 events.

Social Table is more beneficial for event planners who need floor plans and other front-end stuff. Many global hospitality brands recommend Social Table. This app makes organizing especially for medium-sized businesses easy, allowing you to easily check in and arrange seating.

Hopin

Hopin is a cloud-based event management platform that helps businesses plan, market, and coordinate virtual, hybrid, and live events. Hopin analytics software allows event planners to measure visitor engagement and engage with attendees with polls and quizzes.

Managers can create multiple ticket types, email marketing, generate leads, and manage tickets. You can create landing pages using modular blocks, add custom layouts and themes, create promo codes, and issue refunds.

In addition to Hopin, there are many other apps that integrate with Hopin, including HubSpot CRM and Slack. Monthly subscription options are also available, including email and chat support.

Features

• Hopin provides event management tools such as registration, ticketing, promotions, and virtual trade shows
• Participants can watch live streams and video conferences from anywhere
• Drag-and-drop agenda creation, automatic reminders, post-event surveys, and more.
• Hopin offers more than just password protection and two-factor authentication
• Hopin’s reporting and analytics tools allow event planners to track engagement metrics.

Hopin comes with a free plan with exciting features. The business plan costs around $6,000, but you can also try paid plans starting at $67 per month.

Hopin event management software helps you plan and manage virtual events easily. It has a lot of features such as ticketing and streaming. Organizations and businesses that want to host events online can use this service.

Bizabo

Bizzabo is an event software for medium and large businesses. Easily plan concerts and fundraisers so event managers can focus on marketing. Everything you need to speed up your work and collaboration.

The data-rich Bizzabo Experience OS helps event planners turn their events into big business. Bizzabo allows more people to register for your event. Bizzabo creates email campaigns and landing pages. It also increases ROI for sponsors. Post-event analysis will occur immediately. You can also use Bizzabo to create mobile apps for your events.

Features

• Bizzabo brings all your event data, including registration and attendee profiles, in one place
• Customize, monitor, and fine-tune your event marketing campaigns with Bizzabo
• Event attendees can network online using Bizzabo’s attendee directory and personal profiles.
• From planning to budgeting, you can do everything about your event with Bizzabo.
• Bizzabo’s advanced analytics provides comprehensive analysis of attendee behavior and engagement

Bizzabo’s starting price is $15000.00 per year and goes up from there.

Bizzabo event management software makes it easy to create, manage, and analyze events. It features an intuitive user interface, powerful analytics, custom registration forms, automated email campaigns, and more. Save time and money while hosting a great event with Bizzabo.

ungerbock

Ungerboeck helps sports venues, exhibitions, theaters, event planners, and museums manage everything from guests to audit-free invoices.

Using CRM and sales management modules, supervisors can handle promotional campaigns, customer communications, contracts, and proposals. Businesses can use trade show services to place products on brand-specific websites and drag products onto booth layouts.

Organizers can track participants for a wide range of events, including seminars, camps, trainings, workshops, and events.

Features

• This comprehensive system makes it easy to create and manage event registrations
• Automated ticketing allows customers to generate and manage tickets online
• Resource scheduling allows customers to schedule staff, resources, and venues
• Customers can accept payments online using online payment processing
• Provides insight into customer events through analytics and reporting

The Ungerboeck event management platform simplifies event planning and execution and is worth a try for anyone looking to manage large events.

attendance

Attendees was founded in 2001 under the name Coverall Crew. What started out as online event registration and web design for event websites has now become an integrated event management system. Whether your event is large or small, Attendease is the perfect event management software. Perfect for public, private, and free events.

Additionally, event managers can work on multiple events at the same time. Automate your event planning process to make it more repeatable and scalable. Build mobile apps that engage participants through social sharing. Attendees get a fully branded event experience, from your website to online registration to email marketing.

Features

• Attendease allows users to create custom forms and manage attendee information
• Agenda Builder makes it easy to create and customize your event agenda.
• Users can create and customize event websites using Attendease’s event management software.
• You can use Attendease event management software to process payments and manage tickets.
• Attendease’s analytics and reporting capabilities provide insight into event performance, attendance numbers, and more.

Please contact Attendease for pricing.

Attendease event management platform helps you organize your events. It takes no time to get started and provides valuable insight into your event’s performance. If you need a comprehensive event management solution, Attendease is a great option.

what occurred

Acruent is a cloud-based platform for managing real estate and facilities. Customizable for education, healthcare, public sector, retail, utilities, and manufacturing.

The Acruent platform manages requests, streamlines maintenance, increases visibility, and automates preventive maintenance. Acruent allows users to manage products and purchases based on inventory metrics.

We have Acruent apps to manage maintenance, assets, inventory, space, movement, preventive maintenance, and work orders. There are also market planning and site selection features. Acruent’s subscription services include phone, email, and online support.

Features

• Easily manage multiple events with a robust event calendar
• Provides an easy-to-use dashboard to manage events, attendees, and venues
• Attendee data can be captured using a custom registration form
• Send automated email campaigns to attendees to keep them informed and engaged.
• Comprehensive reporting system to measure event success and return on investment

Prices for Acruent’s event management platform range from a few hundred dollars to a few thousand dollars per month.

Acruent’s event management platform simplifies the event planning and management process in an efficient and cost-effective manner.

be

Certain platforms automate and facilitate various event planning tasks with comprehensive event management and marketing platforms. By integrating payment systems, check-in apps, and CRMs, you can help build a cohesive user ecosystem.

Event planners can use certain platforms to create websites and registration forms. A payment processing system allows participants to pay registration fees. Check-ins work not only for events but also for individual sessions. Get real-time analytics to help planning, marketing, and sales teams make better decisions.

Features

• Planners can customize specific website templates to suit your needs
• Some forms can be pre-populated with CRM data if the domain/URL matches.
• If you have a printer on-site, you can also pre-apply badges and print badges on demand. Attendees receive badges upon check-in. Badge fields can be customized.
• Some platforms integrate GDS to book travel and accommodation during registration.
• During registration, attendees can search for sessions by date, track, speaker, and location.

You can choose from available price options. Certain Pro plans cost approximately $24,990 and certain Essential plans cost approximately $14,990.

Certain is a complete event management platform that allows users to manage events from start to finish. With features such as event registration and analytics, this powerful and easy-to-use platform streamlines event planning.

last word

Today, people can use event management software to achieve amazing and dramatic results. These tools facilitate good venue logistics and skillful management.

In fact, this software has a bright future. Additionally, the features and functionality of each event management software solution make it suitable for different types of events. To ensure a successful event, you need the right event management software.

Then check out the best webinar software to grow your business.